BBB/Step2

=Webinar session management=

Step 1 - Prepare PDF files
 (Ask local IT support to help you with this!!) 

''' If you are presenter then please prepare your presentations/documents/etc.. as PDF files. '''

Step 2 - Open webinar server website with Firefox
 (Ask local IT support to help you with this!!) 

If you are using a computer on the Stellenbosch University campus then open your Inetkey first.

The next step is to open the following link with the Firefox web browser by copying and pasting the link below into the address bar of Firefox.

http://tex.sun.ac.za

The hostname "tex" is an abbreviation for "Technology for Education eXchange"

Step 3 - Join the "Demo Meeting"
Type in your name in the "Join a Demo Meeting" box and click on "Join".

For example, I type: hilton and then click on the "Join" button.

For your username, use one word that is in small case, see example above.

Step 4 - Check audio and video hardware for correct operation once online
 (Ask local IT support to help you with this!!) 

When you login a pop-up dialog will appear which is used to setup your audio input and start an audio connection.

Type in the chat bar for help until you are setup correctly.

If you want to return to the default layout of all the program windows, then click on the "Reset Layout" button at the bottom right of the browser window.

Step 5 - Session Start
The first presenter/facilitator and uploads their presentation/agenda and begins the meeting.
 * Checks
 * 1) The moderator will check attendance.
 * 2) The moderator will perform an equipment check with each participant.
 * 3) The moderator instructs those who will be presenting about the procedure to become a presenter.
 * 4) The moderator hands over to the first presenter and declares the meeting open.
 * File upload

Step 6 - Session Rules

 * Protocol for all
 * 1) To limit the amount of bandwidth used during the session, only the presenter may use video. This is because each video connection requires about 2-4MB of bandwidth and each audio connection about 0.5-1.0MB.
 * 2) All the participants audio is muted to prevent audio interference of the presenter speaking.
 * 3) If a participant wishes to speak and ask a question, then they press the "hand" button and the moderator will enable audio of the questioner when the presenter is ready to answer the question.
 * 4) Participants may ask questions anytime using the chat box. The moderator will monitor the questions asked in the chat box.
 * Presenter
 * 1) The moderator will instruct particpants when to become presenter.
 * 2) The old presenter must then switch off their video and the new presenter must switch on their video.
 * 3) The new presenter must upload a new file if needed.
 * Whiteboard
 * 1) Presenters should become familiar with using the whiteboard during a presentation.
 * 2) Moderators will assist with whiteboard controls.
 * Screen sharing
 * 1) Only presenters may share their screen and must ask permission from the moderator to do so.

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